SECRETARY REF NO: 3/2/1/2022/651

Directorate: Corporate Services
SALARY: R176 310 per annum (Level 05)
CENTRE: Northern Cape (Kimberley)

REQUIREMENTS: Applicants must be in possession of a Grade 12 Certificate. No experience is required. Job-associated knowledge: Computer literacy (Microsoft Word, Excel, PowerPoint, etc). Job-associated skills: Good phone etiquette, Sound organizational skills, Language capabilities, and potential to talk nicely with people at exceptional ranges and from specific backgrounds, Communication abilities (written and verbal), Ability to act with tact and discretion, and Good presentation skills.

DUTIES: Provide secretarial/receptionist assist provider to the Director. Receive telephonic calls and refers the calls to the right function gamers if now not supposed for the applicable senior manager. Record appointments and activities in the diary. Type archives for the senior supervisor and different groups of workers inside the unit. Operate office tools e.g., Fax desktop and photocopier. Provide clerical guide services to the senior manager. Liaise with journey businesses to make tour arrangements. Checks the preparations when relevant files are received. Arrange conferences and activities for the senior supervisor and body of workers in the unit. Identifies venues, invitations function players, organizes refreshments, and units up for scheduled assemblies and events. Process the tour and subsistence claims for the unit. Process all invoices that emanate from the things to do the work of the senior manager. Record fundamental minutes of the conferences of the senior supervisor at the place required. Draft activities correspondence and reports. To submit files for the senior supervisor and the unit at the place necessary. Administer matters like go-away registers and telephonic accounts. Receive, file, and distribute all incoming and outgoing documents. Handle the procurement of requirements objects like stationary, refreshments, etc. Collect all applicable archives to allow the Director to put them together for meetings. Remain up to date with regard to prescripts/insurance policies and approaches relevant to her / his work
environment to make sure environment friendly and superb aid to the senior manager. Study the applicable Public Service and the departmental prescripts/insurance policies and different archives to make certain that the utility thereof is understood properly. Remain abreast with the methods and techniques that follow in the workplace of the senior manager.

ENQUIRIES: Ms. T Oliphant Tel No: (053) 830 4056 19

APPLICATIONS: Applications can be submitted with the aid of publishing to Private Bag X5007, Kimberley, 8300, or hand-delivered in the course of workplace hours to Magistrate Court Building, sixth floor, Knight Street, Corner of Stead Street, Kimberley, 8300.

NOTE: African, Coloured, Indian, and White Males and Coloured, Indian and White Females and Persons with disabilities are prompted to apply.

CLOSING DATE: 25 November 2022 at 16:00

NOTE: The utility should encompass solely finished and signed new Z83 Form, accessible from any Public Service Department or on the DPSA internet website link: https://www.dpsa.gov.za/newsroom/psvc/ and an exact Curriculum Vitae. Certified copies of the Identity Document, Grade 12 Certificate, and the best-required skills as nicely as a driver’s license at the place necessary will solely be submitted by using shortlisted candidates to Human Resources on or earlier than the day of the interview date. Failure to do so will end result in your software being disqualified.