SECRETARY REF NO: 3/2/1/2022/651

Directorate: Corporate Services
SALARY: R176 310 per annum (Level 05)
CENTRE: Northern Cape (Kimberley)

REQUIREMENTS: Applicants must be in possession of a Grade 12 Certificate. No experience is required. Job-related knowledge: Computer literacy (Microsoft Word, Excel, PowerPoint, etc). Job-associated skills: Good phone etiquette, Sound organizational skills, Language abilities, and potential to speak properly with humans at extraordinary tiers and from distinctive backgrounds, Communication abilities (written and verbal), Ability to act with tact and discretion, and Good presentation skills.

DUTIES: Provide secretarial / receptionist assistance carrier to the Director. Receive telephonic calls and refers the calls to the right position gamers if now not supposed for the applicable senior manager. Record appointments and activities in the diary. Type files for the senior supervisor and different bodies of workers inside the unit. Operate workplace tools e.g., Fax desktop and photocopier. Provide clerical assistance offerings to the senior manager. Liaise with tour corporations to make tour arrangements. Checks the preparations when applicable files are received. Arrange conferences and activities for senior supervisors and personnel in the unit. Identifies venues, invitations function players, organizes refreshments, and units up for scheduled assemblies and events. Process the journey and subsistence claims for the unit. Process all invoices that emanate from the things to do the work of the senior manager. Record primary minutes of the conferences of the senior supervisor at the place required. Draft movements correspondence and reports. Do submit archives for the senior supervisor and the unit at the place necessary. Administer things like depart registers and telephonic accounts. Receive, report and distribute all incoming and outgoing documents. Handle the procurement of requirements objects like stationary, refreshments, etc. Collect all relevant documents to allow the Director to put together for meetings. Remain up to date with regard to prescripts/insurance policies and tactics relevant to her / his work surroundings to make sure environment-friendly and high-quality aid to the senior manager. Study the applicable Public Service and the departmental prescripts/policies and different archives to make sure that the software thereof is understood properly. Remain abreast with the techniques and strategies observed in the workplace of the senior manager.

ENQUIRIES: Ms. T Oliphant Tel No: (053) 830 4056 19

APPLICATIONS: Applications can be submitted by way of publishing to Private Bag X5007, Kimberley, 8300, or hand-delivered in the course of workplace hours to Magistrate Court Building, sixth floor, Knight Street, Corner of Stead Street, Kimberley, 8300.

NOTE: African, Coloured, Indian, and White Males and Coloured, Indian and White Females and Persons with disabilities are stimulated to apply.

CLOSING DATE: 25 November 2022 at 16:00

NOTE: The software ought to encompass solely performed and signed new Z83 Form, available from any Public Service Department or on the DPSA net website online link: https://www.dpsa.gov.za/newsroom/psvc/ and a specified Curriculum Vitae. Certified copies of the Identity Document, Grade 12 Certificate, and the perfect required skills as properly as a driver’s license at the place necessary will solely be submitted with the aid of shortlisted candidates to Human Resources on or earlier than the day of the interview date. Failure to do so will end result in your software being disqualified.