ADMINISTRATIVE ASSISTANT REF NO: DMV2022/05-04
(Directorate: Information Communication and Technology)
SALARY: R211 713 – R249 378 per annum (Level 06), plus benefits
REQUIREMENTS: A Senior Certificate and a diploma or Degree in Office Management, Public Administration, or equal qualification. One to three years’ journey at clerical or senior clerical stage or as an intern in a applicable office. Knowledge of applicable legislation, policies, prescripts, and procedures. Information Management and Basic monetary /budget management. Basic understanding of MS workplace programs. Operating switchboard equipment. Skills: Computer, Interpersonal relations, Telephone etiquette, Customer relations, Office management, Organizational, and Communication. Personal attributes in Interpersonal relations, Integrity, Courteousness, Responsive, Credibility, Commitment, and Loyalty.
DUTIES: Provide secretarial help services. Type documents. Take minutes throughout meetings. Compile and distribute agendas and minutes. Circulate and accumulate attendance registers throughout meetings. Receive and re-route incoming calls. Record and relate massages. Operate and make certain that workplace tools is in proper working order. Coordinate and agenda meetings. Coordinate the provision of refreshments and water at some stage in meetings. Follow-up with the supervisor involving scheduled conferences and appointments. Manage the cancellation and rescheduling of appointments. Provide documents administration and submitting services. Ensure the tremendous go with the flow of data to and from the office. Receive and register incoming correspondence. File and secure maintain archives in line with the file sketch and different applicable rules and practices. Register and distribute outgoing correspondence. Maintain the confidentiality of documents. Receive consumers and visitors. Provide refreshments to consumers and visitors in the place necessary. Respond to prevalent enquiries of visitors. Manage the tidiness of the office. Provide administrative and logistical aid services. Order stationery for the office. Served as a chief consumer clerk and coordinate the procurement of Office supplies, laptop consumables, and stationery for the office. Check invoices for correctness and certify them for payment. Coordinate the fee of invoices. Make bookings for venues, and accommodation and control tour arrangements. Ensure the processing of S&T and overtime. Collate and collect reports and any different data as requested. Obtain the imperative signatures on documents. Scrutinise archives to decide
APPLICATIONS: Please ahead your applications, quoting the applicable reference number, to the Department of Military Veterans, Private Bag X943, Pretoria, 0001 or hand supply at Department of Military Veterans nook 328 Festival & Arcadia Streets, Hatfield, Pretoria, 0001.
FOR ATTENTION : The Director: Human Resource Management
CLOSING DATE: 17 June 2022 at 15h30
NOTE: Applications should be submitted on a new Z83 Form, available from any Public
Service Department or on the web at http://www.dmv.gov.za/documents/Z83.pdf which have to be entirely achieved and signed (an unsigned Z83 shape will disqualify an application) and must be accompanied by using a lately updated, complete CV with contactable referees (telephone numbers and e mail addresses need to be indicated. Only shortlisted candidates will be required to publish licensed files of ID and skills on or earlier than the day of the interview. Non-RSA Citizens/Permanent Resident Permit Holders should connect a replica of/her Permanent Residence to his/her application. Foreign skills need to be accompanied by way of comparison certificates from the South African Qualification Authority (SAQA). Successful candidates will additionally be subjected to safety clearance processes. Where applicable, candidates will be subjected to a skills/knowledge test. Successful candidates will be appointed on a probation length of twelve (12) months. The Department reserves the proper no longer to make an appointment(s) to the marketed post(s). No faxed or e-mailed functions will be considered. Shortlisted candidates can also be required to make a presentation to the interview panel and/or undertake a written test. Failure to post all the requested archives will end result in the software now not being considered. Correspondence will be restrained to short-listed candidates only. If you have now not been contacted inside three (3) months after the closing date of this advertisement, please take delivery of that your utility used to be unsuccessful.